Reverse or Cancel Manual Journals

• To completely remove the draft journals from Clickentry, use the Delete option or you can reverse a posted journal. 
• if you no longer need to see a posted journal then you can void it to reverse the line items or archive it.  

What you Need to Know 

• Deleting a draft journal will completely remove it from Clickentry. But for posted journals, you can either void or archive them. 
• You can reverse a posted journal by creating a new journal that cancels the original journal on a different date. 
• You can archive a posted journal and later you can restore an archived journal if required. 
• To reverse or cancel manual journals, you must have either the adviser or standard + all reports user role. 

Delete Draft Manual Journals 

To completely remove draft journals from Clickentry you need to delete it.  Clickentry does not keep any record of a deleted journal. You can’t delete a posted journal but you can void it. 

1. In the Advisor menu, select Journal. 

2. Select the Draft status tab. 

3. Select the checkbox next to each journal you want to delete. 

4. Click on the Delete button at the Top left of the Journal’s List. 

5. Click Ok to confirm. 

Reverse a Manual Journal 

When you reverse a journal, it doesn’t make any changes to the original journal, It creates a new draft journal with the same details to cancel it. In Clickentry you can not reverse a Voided, Archived or Repeating journal. 

1. In the Advisor menu, select Journal. 

2. Select the Draft or Posted status tab. 

3. Find and open the journal you want to reverse. 

4. Click on the Journal Options drop-down button and select Reverse option. 

5. Click Ok to confirm. 

6. Review the reversing journal and make any changes if required. 

7. Click on Save as Draft or Post button. 

Archive or Restore Posted Manual Journals 

If you no longer need to see a posted journal then you can move it to the Archive tab: 

1. In the Accounting menu, select Reports. 

2. Under Accounting, click Journal Report. 

3. Click Manual Journals, then select the Posted tab. 

4. Select the checkbox for each journal you want to archive. 

5. Click Archive, then click OK. 

To restore archived journals: 

1. In the Accounting menu, select Reports. 

2. Under Accounting, click Journal Report. 

3. Click Manual Journals, then select the Archive tab. 

4. Select the checkbox for each journal you want to restore. 

5. Click Restore, then click OK. 

Void Posted Manual Journals 

Void posted journals to reverse the line items from the general ledger on the date of their original posting. To change the reversal date, you need to reverse each journal separately. 

To Void Multiple Journals: 

1. In the Advisor menu, select Journal. 

2. Select the Posted status tab. 

3. Select the checkbox next to each journal you want to void. 

4. Click on the Void button at the top left of the journal list. 

5. Click Ok to confirm. 

To Void Individual Journals 

1. In the Advisor menu, select Journal. 

2. Select the Posted status tab. 

3. Find and open the journal you want to void. 

4. Click on the Journal Options dropdown button and select the Void option. 

5. Click Ok to confirm.